Hotkeys are such a small thing but are so very awesome! Try to go a day without them and you will see what I mean. In this short post, I just want to share my two favorite hotkeys that will save you time! In return, I am hoping to hear about your favorite shortcuts.
Hotkey #1: Windows Key + A Number
You likely have some items pinned to your Taskbar. Each pinned program is automatically assigned a shortcut (Windows Key + a Number). Take the screenshot below. To launch Internet Explorer, I can press Windows + 1. Outlook is Windows + 2. And so on.
If the application is already opened, you can press the shortcut to make that screen active again. If you re-arrange your Taskbar, Windows will automatically reassign the shortcut to keep everything in order. The only downside is the shortcut only works for the primary monitor. This combined with Windows + X means I barely have to use a mouse to access most tools!
Hotkey #2: Quick Steps
I spend a lot of time in Outlook. My daily tasks are stored as reminders, projects are integrated from OneNote, and problems/tech requests arrive as emails. Like most of you, I have to reply to a ton of messages throughout the day!
Outlook 2013 allows you to create email templates. Think for a second about how many repetitive emails you type. In a single day, you might type helpdesk instructions, explain how to set the default printer, or show users how to change their resolution a dozen times. With quick steps, you can automate these emails down to a single hotkey (CTRL + SHIFT + a Number).
In the screenshot below, you will see my Quick Steps. By pressing CTRL + SHIRT + 1, a highlighted email is replied with “Thank you!” and deleted. CTRL + SHIFT + 3 will reply to an email with “Done!” and delete it.
If someone asks me how to set the default printer, I just click the “Set Default Printer” button at the top of Outlook. The staff member will get a step-by-step email explaining how to set/change their default printer. If a teacher wants know how to change the screen resolution, I have a button for that.
So those are my two favorite hotkeys! What are yours?
I do the same in Lotus Notes but it’s called “Stationery” 🙂
I have never used lotus notes. How does it compare to Outlook?
For a lot of the quick steps you mention, I use texter. http://lifehacker.com/238306/lifehacker-code-texter-windows
The big advantage is that is works in all applications, not just in Outlook.
It looks like it would take a bit of learning but it appears to be very powerful!
Thank you for letting me know about this!!
In Outlook – my favorite are CTRL,R and CTRL,Enter!
I didn’t know about the SHIFT + hotkeys! Those are awesome!!
CTRL + BREAK is another favorite of mine – being able to open System Properties.
I use these on a daily basis, definite time savers 🙂
Windows + E : Opens Windows Explorer
Ctrl + Shift + Esc : Opens task manager
Windows + D : Minimizes everything to desktop
Alt + Tab : Cycles between windows
Shift + End : Selects everything on the line to the left of the cursor
Shift + Home : Selects everything on the line to the right of the cursor
Shift + Page Up : Selects everything on the lines above the cursor
Shift + Page Down : Selects everything below the cursor
And who can forget
Ctrl + A : Select all
Ctrl + C : Copy
Ctrl + X : Cut
Ctrl + P : print
Ctrl + V : paste